Nothing Like This Exists. Or Does It?

TL;DR - Here’s What You’ll Learn

• Why the “normal” repair sourcing workflow is broken - seven steps, three roles, and hours wasted per part.

• The hidden math: how a 14-part Work Order can burn 12-20 hours of labor before a repair even starts.

• How ERP.Aero flips the script with Internal RFQs and sourcing visibility.

• The side-by-side impact: from 55-85 minutes per part down to 5-7 minutes, with higher accuracy and traceability.

The Mirage of Efficiency

Every ERP provider says they streamline repairs. They’ll tell you the modules are “integrated,” that procurement and repairs “speak to each other,” and that everything works “seamlessly.” But walk into almost any repair station today, and you’ll see the opposite.

Technicians working a teardown or inspection print out a bill of material. They fill it in by hand. They mark which parts need replacing, circle consumables, scribble notes about alternates, and then walk that paper to someone else. The paper becomes an email. The email becomes a spreadsheet. The spreadsheet becomes a procurement request. And the procurement team has to start their process from scratch.

On paper, the ERP is “covering” repairs and sourcing. In practice, it’s a patchwork of manual handoffs and silos. Everyone knows it’s slow. Everyone knows it’s error-prone. But it’s what’s considered “normal.”

The industry has accepted this mirage of efficiency - until now.

What the Current Workflow Really Looks Like

Here’s how it usually plays out:

• Step 1: Technician prints the BOM and fills it out by hand.

• Step 2: Admin or planner manually enters those details back into the ERP.

• Step 3: Technician identifies parts needed and sends a request to procurement.

• Step 4: Procurement drafts RFQs and sends them to vendors.

• Step 5: Vendors respond with quotes.

• Step 6: Someone, often an admin or junior buyer, enters those quotes into the ERP.

• Step 7: Only then can technicians see part availability, costs, and options.

That’s seven steps, across three or four roles, and multiple systems. Every step adds minutes, sometimes hours, and introduces the chance for mistakes: transposed part numbers, overlooked alternates, delayed certs, missed RFQs.

It “works” - but barely.

The Hidden Cost of Time

Now, let’s do the math.

Take a typical part on a typical repair job, not the most complex, not the cheapest. Just average. How long does it really take to process through the steps above?

• Printing and filling BOM: 5-10 minutes.

• Manual ERP entry: 10-15 minutes.

• Procurement drafting and sending RFQs: 15-20 minutes.

• Vendor responses received, parsed, entered: 20-30 minutes.

• Review and validation: another 5-10 minutes.

Conservatively, that’s 55 to 85 minutes per part line. Multiply by 14 parts for a single repair order, and you’re staring at 12 to 20 hours of labor spread across multiple people.

That’s a full two workdays consumed by paperwork and system gymnastics - just to figure out whether the repair can move forward. And that’s not counting delays when people are out, vendors are slow, or quotes get buried in inboxes.

It’s the definition of inefficiency, and it has a direct impact: slower TAT, higher AOG risk, and shrinking margins. And if you're scaling? Well, let's just say that complicates things.

What If the WO Could Source for You?

Now imagine something entirely different: you’re inside a Work Order, and as soon as you identify the parts you need, you click a button. That’s it.

The system generates an Internal RFQ directly from the WO. No printing. No duplicate entry. No separate procurement module.

Even better, when the RFQ is created, the system doesn’t just push the base part number. It automatically checks:

• Catalog or stock options

• Consignment inventory

• Marketplace availability (Locatory.com, Inventory Locator Service,® LLC, PartsBase Inc.)

• Approved alternates and interchangeables

• Available kits that could fulfill the requirement faster or cheaper

The RFQ is tied back to the specific WO, so traceability is baked in. Procurement isn’t an afterthought because now it’s part of the repair process itself.

This is exactly what generating RFQs from work orders delivers. It transforms the WO into a sourcing engine. Instead of handoffs and lag, you have one screen, one motion, and no excuses for missed parts.

What If You Always Knew the Sourcing Status?

But sourcing isn’t just about creating RFQs. It’s about visibility.

That’s where ERP.aero ro comes in. Within the WO → Parts section, you now see:

• Sourced field: Instantly shows whether a valid vendor quote already exists for that part.

• VQ history button: One click to review all prior quotes, pricing shifts, lead times, and vendor performance.

• Filter for “parts requiring sourcing”: Buyers can isolate only the parts that still need attention.

Think about what this means. No more sending RFQs for parts you already have quotes on. No more scrolling through 50 lines to find the three that need action. No more wondering whether someone handled a part last week.

You have sourcing intelligence at your fingertips, embedded directly into the repair job.

Side-by-Side: Old World vs. New World

Let’s compare.

Old Workflow:

• 7+ steps, multiple handoffs

• 55-85 minutes per part line

• Print, fill out by hand, manual data entry

• 12-20 hours for a 14-part WO

• Risk of errors, delays, and missed alternates

ERP.Aero:

• 2-3 clicks inside the WO

• Internal RFQ created instantly

• System surfaces availability through marketplaces, catalogs, consignments, alternates, kits automatically

• Sourcing status visible, history accessible, unsourced parts isolated

• Estimated 5-7 minutes per part line, a 75-90% reduction in labor

That same 14-part repair order? Instead of taking two days of scattered labor, it can be sourced in under 2 hours total, with higher accuracy and full traceability.

The impact is hard to overstate: faster TAT, fewer AOG penalties, happier customers, and a procurement team that works on strategy, not data entry. Immediate FTE (Full Time Equivalent) and a 1.5x, 2x or higher output from current resources.

The Future of Repair Sourcing Is Here

For decades, repair shops have lived with the mirage of efficiency. Legacy ERPs forced technicians, buyers, and managers into silos, making sourcing a manual grind. The industry shrugged and called it normal.

But normal doesn’t mean optimal. And it certainly doesn’t mean competitive.

By embedding sourcing directly into Work Orders, with RFQ generation and sourcing visibility, ERP.Aero eliminates the friction that has slowed repairs for years. One screen, one flow, one source of truth.

The math is undeniable. The experience is transformational. And the result is clear: less chaos, faster repairs, stronger margins, and immediate ROI on current resources.

That's the Aviation Quoting Intelligence OS!

This isn’t a promise of “someday.” It’s here now. Nothing like this existed before. Or does it?

The old way of sourcing parts in repairs isn’t just slow - it’s costly, risky, and holding suppliers back. By embedding procurement intelligence directly into Work Orders, ERP.Aero collapses days of effort into hours, eliminates handoffs, and ensures no part gets overlooked. Faster turnarounds, fewer AOGs, and stronger margins - that’s the difference between legacy “normal” and the future of repair sourcing.

Are you looking for solutions? Have questions? Or just curious? Let's set up a no sale conversation to discover how a tailored approach can best serve your goals. [email protected] or call direct 305-209-3789